← Return to blog

8 Tips to Keep Your Business’ Data Secure

Posted on January 29, 2016 by John Lynch

If your business is online then you need to be making sure that you’re taking the necessary steps to protect your data. Depending on what systems you’re using, the level of security you require and the size, frequency and types of files you transfer all contribute to what you need to do to protect your data. Failing to keep your data secure could end up costing your business nearly $4million, so it is well worth doing everything you can to stop this from happening.

Here are eight of our best security tips to help keep all online parts of your business safe:

#1 Passwords

Don’t just have passwords, have good ones. This means making sure that people aren’t using silly passwords like Password123, P455W0RD or Name1. It also means that you need to change the default passwords and user names that come with the system you’re using. One of the best ways of doing this is to use a computer to create passwords for you – this eliminates the personal thinking behind the passwords and ensures that they’re as secure as possible. Make sure that passwords are different across different devices, websites and systems, as using the same password means that if you do get hacked then the damage could be much worse.

#2 Two Factor Authentication


Sometimes a password just isn’t enough, in this situation two factor authentication (2FA) really comes into its own. Quite simply, this is a log in system that means that you need a password and the presence of another physical device in order to access a system. There are many ways that this can be implemented, including receiving a code to your phone, running an app on your smartphone or even fingerprint recognition.

These systems are becoming increasingly popular and for good reason – they can massively cut down the ability of cyber criminals accessing your data.

#3 Increased Training

It isn’t just computer systems that are cause for concern. In fact, the majority of data loss comes as the result of human error and this is typically a result of poor training or lack of knowledge in using a particular system. Make sure that all new employees are brought up to speed with the systems that you are using and know how to correctly operate them. This also goes for whenever there are changes being made that alters the way in which the system works, in this situation additional training will go a long way in preventing data loss.

#4 Stay Updated

Don’t ignore updates. Yes, they may take a few hours to install and they may disrupt your ability to carry out secure business data transfer for a few minutes but the improvements they’ll make to your security is invaluable. Wherever possible it is recommended to set up automatic updates to install security patches, but don’t rely on this completely – manual checks should be made at least once a week.

#5 Better Encryption

What level of encryption are you currently using? Are you using it at all? By using encryption software to send, receive and store data you can help to protect vital information even if you do suffer a security breach. Of all the tips in this list, this will provide you with the most secure data and it is well worth implementing at all levels, regardless of the sensitivity of the data you are working with. Many systems include some level of encryption in-built, but research will need to be done in order to ensure that it provides the level of security that you require.


#6 Limited Access

Going back to human error, you could also have issues with internal cybercriminals. As these are typically already employees with access to the system, it is very hard to prevent but there are some things you can do to limit the damage they can do. The most effective of which is to provide additional security measures within the system that prevent certain information from being accessed by anyone who isn’t authorised. Having these divisions in place is highly recommended, as it makes accessing data externally nearly impossible and limits the ability of internal cybercriminals to steal all you company’s important information.

#7 Monitor Outbound Communications

Following on from the above point, using a software system that can monitor outbound files – even if sent through your secure business data transfer system – can help to monitor and prevent information from leaking out. You should be able to easily set up alerts to any files being accessed, edited or moved giving you the fastest possible response time if this does happen. Combine this with limited access and 2FA and you’ll ensure that only authorised people are able to see specific files.

If you’re looking for more ways to protect your business’ critical data then read this.

#8 Storage as Important as Transfer

Having excellent secure business data transfer is wasted if you’re not looking after the data once it’s reached its destination. Make sure that you also have an encrypted and protected storage location that utilises similar controls as your transfer protocols. There are many options available to you here and it is important that you thoroughly research each system to ensure it matches your data security requirements.

Maytech offers a high security storage and file transfer solution that is equipped for use by governments, businesses and individuals alike. Don’t just take our word for it though, why not try it out for yourself with our free trial?


More reading:

How equipped are you for preventing a data breach?

Biggest mistakes with data security



← Return to blog


Recent Entries